JUNIOR CLERK / BOOKKEEPER

MAYO AGRO SERVICES LIMITED

Location:
Makeni Konga, Makeni, Lusaka, Zambia (Next to Oriental Quarries)

Department:
Finance & Operational Accounting

Reports To:
Finance & Operations Manager

Official Operating Hours:
Monday – Friday: 08:00 – 16:30 | Saturday: 08:00 – 12:00 (Accounts Balancing)

Application Deadline:
Immediate Opening (Rapid 14-Day Fast-Track Recruitment)

About Mayo Agro Services Limited

Mayo Agro Services Limited is an expanding commercial horticultural enterprise specializing in high-yield vegetable seedling production, modern greenhouse propagation, and farm input supply. We are committed to agronomic excellence and disciplined internal financial control. We seek a meticulous, detail-oriented Junior Clerk / Bookkeeper to maintain general ledgers, execute reconciliations, and safeguard working capital.

Job Purpose & Role Summary

The Junior Clerk / Bookkeeper executes daily ledger postings into Sage accounting software, conducts real-time reconciliations for bank accounts, cash registers, and mobile payment gateways (Izwe), enforces petty cash imprest governance, manages accounts payable procurement matching, aggressively tracks accounts receivable debt collection, and maintains inter-company ledgers across sister entities (such as Busuma Farm). Crucially, this role relies heavily on Microsoft Excel for multi-sheet reconciliations and Word for financial reporting.

Key Duties & Responsibilities

Daily Sage Ledger Postings: Capture and post all validated sales tickets, cash receipts, supplier invoices, and expense vouchers into Sage accounting software promptly with zero transaction backlogs.

Bank, Cash & Digital Wallet Reconciliations: Execute daily reconciliations across bank accounts, cash tills, and digital mobile merchant portals (Izwe); verify customer transaction reference codes before order dispatches are cleared.

Cash Reports & Banking Documentation: Prepare daily cash reports and all pre- and post-banking documentation; match deposit slips against general ledger entries; maintain orderly physical and digital archives of banking records.

Procurement 3-Way Matching & Accounts Payable: Match supplier delivery notes and tax invoices against approved

Purchase Requisitions; verify pricing accuracy, log payables into Sage, and prepare weekly vendor payment schedules.

Accounts Receivable & Active Debt Collection: Maintain customer debtor aging schedules; monitor installment payments; issue statement reminders and follow up proactively on overdue accounts to safeguard working capital.

Petty Cash Imprest Governance: Maintain the physical petty cash float; disburse funds strictly against pre-approved vouchers with attached valid tax receipts; record all petty cash expenditure in imprest ledgers.

Cash Wages & Payroll Assistance: Assist the Finance & Operations Manager in preparing monthly cash wages, payroll registers, employee payslips, and assembling statutory documentation (NAPSA, NHIMA, PAYE).

Multi-Entity & Inter-Company Accounting: Maintain separate Sage ledgers and Excel clearing sheets for Mayo Agro Services and sister entities (such as Busuma Farm); record inter-company stock transfers and shared operational expenses accurately.

Physical Stock-Take Audits: Participate in bi-weekly physical inventory counts of seedling trays, seed inventory, fertilizers, and nursery chemicals alongside greenhouse management.

Management Assignment Clause: Perform any other accounting, administrative, or operational duties as reasonably assigned by management or the Directors to support overall financial control and business growth.

Candidate Qualifications & Competencies

Professional Qualification: ZICA (Technician / Licentiate / CA Zambia), AAT, ACCA (Level 1/2), or Diploma in Accounting / Finance.

Accounting Software: Proven hands-on working experience with Sage accounting software (Pastel / Evolution / Sage Business Cloud).

Microsoft Office Mastery (CRITICAL): Advanced proficiency in Microsoft Excel (VLOOKUP / XLOOKUP, SUMIFS, Pivot Tables, multi-sheet reconciliations, formula auditing) and Microsoft Word (structuring formal financial audit memos, executive reports, and linking clear financial tables).

Experience

Minimum 1–2 years practical bookkeeping experience, preferably in commercial agriculture, manufacturing, or retail multi-entity environments.

Analytical Rigor: Exceptional attention to detail, mathematical accuracy, and an uncompromising stance on financial integrity.

Pre-Employment Practical Assessment & How to Apply

Computer Practical Assessment: Because our finance operations rely extensively on Microsoft Office alongside Sage, all shortlisted candidates may undergo a mandatory 20-minute hands-on computer test during the interview. Candidates will be tested on live data in Microsoft Excel (performing a bank/Izwe settlement lookup, identifying missing/unmatched cash, and segregating group entity revenue) and Microsoft Word (drafting a 1-page financial audit memo to management).

Submission Instructions: Preferred Method: Complete the online application form and upload CV/Certificates at: https://forms.gle/bwgD1ayvfhi35UnP9 Email Alternative Send your CV, Cover Letter, and Professional Certificates to jobs.mayoagro@gmail.com (Subject: 'APPLICATION - JUNIOR CLERK / BOOKKEEPER').